A Few Nonprofit "Minutes" Can Keep You Out of Jail! - Part 3

Corporate Bylaws Example - A Few Nonprofit "Minutes" Can Keep You Out of Jail! - Part 3

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Part one and two of this record laid the foundation for this practically final section on how a few nonprofit "minutes"can keep you out of jail.

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Corporate Bylaws Example

Although somewhat of a play on words the statement is true and unless a nonprofit assosication wants to one day find themselves in a precarious legal situation, they will head my warnings in this article.

If you have not read the Part one and two of this series I strongly suggest reading them right away to the benefit of your tax-exempt assosication and/or ministry. Continue reading this Part 3 of the series below to see a basic buildings of how "minutes" should be set up unless you know you look good in orange that is. Jailhouse protocol ordinarily places their populations in orange jumpsuits.

The Basic Components of Nonprofit small Writing

When composing any set of nonprofit minutes, a well-written set should comprise at least the basic data such as:
Who was in attendance at the meeting? The Directors, Trustees, A Committee, or Board of Elders? It may also be good to comprise who was not in attendance. If Directors are in attendance, then Directors of what? Use the full legal name, along with the statement "a non-profit corporation," and what state. Although many persons write; "The meeting of the Board." It is not actually a enough way to write it. One must and should refer to their nonprofit Bylaws to see who has the suitable legal authority.

Six "Be Sure" Components of Nonprofit Minutes
Be sure to record the Date; Time; and Location of the meeting.
Be sure to voice that proper proclamation was given as per Bylaws instructions; or if it was a special meeting, state that it was and what the suitable consideration was.
Be sure to state the formula of consideration that was given to ensure it was in compliancy with the Bylaws
Be sure to list all those in attendance by their name and Office, and any visitors as well; Also list any persons not in attendance as previously recommended
Be sure to make a proclamation of a quorum being present, listing each Director as being gift or absent. (once again according to your Bylaws)
Be sure to all the time try to approve minutes of the previous meeting by the board at the start of the new meeting. If this is not in the minutes, the previous minutes are only the thought of the secretary and not the legal nonprofit minutes of the board of directors. Some organizations have the directors sign every minute, and this is probably best, if you can do so. It is also a good idea to send previous minutes out to the board in develop of the meeting so they will have time to delineate them before the meeting. This will speed small approval up tremendously.

Additional Things To remember About Nonprofit Minutes
Resolution headings: it is a good idea to capitalize and underline the field of each resolution reached, so your board can actually find it in any old nonprofit minutes in time to come years. Example - selection Of Officers. Try to consistently keep the same small format each time so Board members will get use to where things will be.
Keep it simple.Unless you are required to use Roberts Rules of Order (and we suggest that you do), it is not valuable to specifically record who made or seconded a motion, etc. It is enough to write - "After seminar a petition was duly made, seconded and carried and it was Resolved, that..." [Or that the above performance be ratified]. Many tax-exempt organizations do record who made and seconded motions just for the sake of accuracy.
If there is a "No" vote, or when a Board Member "abstains," the Minutes must record the abstention as well. The minutes must also reflect if someone was opposed to the vote.
It is not required to record the discussion, of the members of the Board of Directors, if they never "act" or pass a resolution. In such a case, no Minutes are required of that gathering.
The Meeting Must Be Adjourned properly, state the time of adjournment.
Each page should be numbered. E.g.: (Page 1 of 5)

As you become more skilled at writing and composing nonprofit minutes all of the key components noted here in Part 3 would become second nature. It is a very good idea to have the same persons working in concert on the minutes initially so that a protocol is developed.

It is also advised that a written protocol for small writing be stored as a security quantum for enterprise continuity if the main individuals are unavailable. Be sure to discontinue this farranging series on nonprofit minutes to arm yourself with tax-exempt data that can make the contrast between free time and incarceration. See you in Part 4 of "A Few Nonprofit Minutes Can Keep You Out Of Jail."

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